June 25, 2015

The Ins and Outs of Taking Back Your Time

Two of the most time-intensive jobs for a property manager are showing the rental unit to the prospective resident and conducting move-out inspections with tenants who are leaving. But what if you could significantly save yourself some time on both of these tasks? How would that make your managers more productive?

By cutting out paperwork, and opting for a digital, cloud-based solution it’s possible to take back not only minutes in your day, but hours.

Faster In-Coming Rentals

Consider the cycle of renting out a vacant unit: Placing rental ads, responding to emails, meeting with prospects at the property to show the apartment/unit, reviewing credit applications and running credit reports, and finally, preparing the lease. It’s a lot of time, a lot of legwork and a lot of paperwork!

However, when property managers can leverage a cloud-based solution that can both automate the processes and take advantage of web-based technologies, property managers can reclaim their time.

For example, with our solution, your property managers can run real-time advertising feeds as well as bulk updates to all major Internet Listing Services, making manual rent updates and availabilities a thing of the past. By enabling prospects to apply directly online, you eliminate paperwork with the possibility of incomplete applications, illegible writing and rework with re-entering written data into internal computer programs.

Of course, there will always be people who want to see the building and the unit in person. A cloud-based property management solution allows prospects to book an appointment online instead of having to pick up the phone. During the showing of the unit, a cloud-based solution also gives property personnel a way to start the application process digitally. They can even capture digital signatures and customize any legal wording to ensure the application meets your needs.

You can also eliminate the faxing of seemingly endless paperwork back and forth for both the application as well as the credit check. Property Vista can automate the approval process, and then, once approved, resident information can be seamlessly integrated into guest cards, leasing forms and welcome letters, saving hours of administrative time per lease.

And, if the prospect isn’t drawn to the unit they are being shown, the property manager can simply use a tablet to show them other available units. No prospects lost!

Faster Move-Out Inspections

Are your property managers still carrying clipboards and running through the move-out checklist using a pen? Imagine if your property managers could perform an inspection with residents that was both thorough, and saved time.

Using a cloud-based solution can dramatically sped up the inspection process. When building or property managers can instead use an iPad or mobile phone as part of the inspection process, they can:

  • Follow a digital checklist, and add in comments
  • Eliminate duplicate data entry
  • Instantly capture and upload photos
  • Submit any maintenance requests in real-time, during the inspection
  • Avoid wasted trips to the office for additional information

When you can greatly reduce the amount of time you spend on each move-out inspection, you are freed up to be a more productive property manager both in office and out.

Mobile Is King

At Property Vista, we understand that property managers are often on the go and need a solution that works with them, wherever they may be! That’s why our solution is designed to automate as much as possible and be accessed anywhere, anytime. It’s also easier to communicate with prospects as well as internal teams.

Need to take back some time in your day and get more stuff done? To discover how Property Vista can work with you to save time and hassle, sign up for your free account today.

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Daniel Greenberg

Vice President, Compten Management Inc

Describe your experience in a few words

Excellent service. Customer support is fast and responsive. UI is also very easy to use

What do you like the most about the software?

Very easy to teach staff how to use the software. Easy to search for specific data (ex. track a specific payment, when it was generated, etc.)