In Fine Form: Save Time and Money Through Automated Forms - Property Vista

May 18, 2017

In Fine Form: Save Time and Money Through Automated Forms

In property management, forms are unavoidable. Landlords and property managers require them for everything from leases and applications, to renewals and even eviction notices. Some of these forms are used in day-to-day operations, making them a prime candidate for automation. Yet in many cases these forms are still being filled out by hand.

Not only is manual data entry time consuming, it’s also highly susceptible to errors. So why stick to an outdated process that can bleed resources and cause problems down the line?

With Property Vista, property management firms can automate and track their commonly used forms, freeing up valuable personnel hours while streamlining and improving their processes.

Application & Agreement Forms

Mistakes on application and agreement forms go way beyond typos. If you sign off on incorrect lease amounts or terms, like timeframe, it can be difficult to correct—and, in worst-case scenarios, impossible.

Shut the door on pre-printed, error-prone applications and instead embrace an online application solution with an e-signature capture. This enables you to reduce errors and eliminate tedious, low-value work, like faxing documents back and forth.

As an added bonus, you’ll have a digital warehouse of all potential resident information. So you can seamlessly integrate it into guest cards, leasing agreement forms and welcome letters, further cutting down on time and costs.


Pro Tip: Need to speed up operations even more? Use Property Vista’s credit screening solution to ensure that all applicants, co-applicants and guarantors are analyzed using all your pre-set criteria. Make confident leasing decisions and screen your prospective residents in a matter of seconds.

Lease Renewal & Rent Increase Forms

Automatic renewal forms go a long way toward boosting retention rates. Not only do they ensure that you won’t miss out on renewal dates, but they also significantly reduce administrative costs. By eliminating tasks like writing and delivering printed notices or conducting in-person meetings with renters, you’ll save valuable time and money.

You can also tip the renewal odds in your favour by including the option for multi-year renewals on your automated forms, offering a slight discount to residents who opt for two- or three-year leases.

When the time comes to increase rent for existing tenants, either due to inflation or rising property maintenance costs, you can also create an automated increase form that corresponds with the regulations in your province or state.

Arrears & Eviction Notices

Unfortunately, not all tenants pay on time. To stay on top of outstanding rent payments, property managers need a way to quickly search and filter through tenant accounts in real time, so they can identify how much is owing and how long each account has been in arrears. With Property Vista’s system, you can automate arrears notifications, and even automate notices to end the tenancy, like the N4 form for Ontario-based properties.

When eviction is your only recourse, having a cloud-based tenant management solution, like Property Vista’s, enables you to conveniently consolidate all legal and collection data in one place. More than just account and payment information, you can track every step of tenant communications, from the first notice to the eviction notice. You’ll also be able to track sheriff activity and court dates, making the online hub a vital part of the eviction process for property management firms.

Your Solution for Automatic Success

At Property Vista, all our solutions are designed to help property managers improve the leasing process while offering a better customer experience for their renters.

To learn more about our solutions for marketing, leasing, communication and operations, sign up for your free account today or give us a call to learn more.

Leave a Comment

Jack Beaton Sterling Karamar, Property Management
Describe your experience in a few words

Property Vista Inspector app helps us to effectively manage all of our inspections.

What do you like the most about the software?

The app is very intuitive and ensures we do not miss any inspection