July 23, 2019
8 Benefits of Online Property Management Software
Running your property management business can be busy and challenging. But it doesn’t have to be. Here are eight ways property management software makes your job easier:
Sign those Leases Faster
Leasing professionals can show prospects the available unit, and then via the online property management software capture all the information needed to complete and streamline the application to lease process. From tenant screening to getting an e-signature on the lease, property management software speeds up the leasing process.
Less Cutting & Pasting
With an integrated system, you don’t have to waste time cutting and pasting information from the application into a different system to run a credit check and then again into the final lease and welcome package. It’s super-efficient, even auto-populating data to other forms and paperwork.
By cutting out the paperwork, and entering information directly into a digital form (applications, leases, work orders etc.), you can sidestep mistakes caused by transcribing info from paper into the computer system, such as transposing numbers or incorrect spellings.
Faster Rent Payments
With property management software, managers can use their smartphone, tablet or laptop to get tenants signed up for the online payments. By encouraging online payments, property firms can have a direct impact on improving cash flow and reducing operational costs.
Property management software that is Web-based means that tenant, managers and vendors can access appropriate resources 24/7. For instance, tenants can request maintenance repairs, and managers can quickly send work orders and POs to qualified vendors. This can help property management teams work smarter, be more agile and improve customer service.
Being able to centralize all documents ensures better compliance with your property’s policies. You can confirm that a maintenance vendor’s business information is valid, and all certificates and required insurance are up to date. You can include signed contracts to ensure your vendor follows your policies and procedures. You can also digitally store inspection reports for legal documentation.
Improve Vendor Quality
With property management software, you’ll be able to continually monitor your vendors and perform due diligence with regard to repair and maintenance quality. After a repair is made, your tenants can be sent a short survey asking them to rate the quality of the repair. A sudden drop in the quality of pest control services or plumbing repairs, for example, might signal that your vendor is cutting corners or is using inexperienced employees.
Easier Move-Ins and Move-Outs
One of the benefits of property management software is a central repository to be able to review previous photos of the unit, and compare them year to year. It makes it much easier to discuss any discrepancies or disagreements about what is normal wear and tear. Create tenant chargebacks instantly and maintain a record of each occurrence – it will make resolving any issues about security deposits much easier. Tenants can use their portal to reserve elevators for move-in or move-out. And, then, before the new tenant moves in, give them a walk-through and capture their signature to get immediate digital sign-off on the move-in condition.
How Property Vista Helps
Property Vista is a powerful property management software solution. It allows you and your teams to share information and automate tasks in easy everyday workflows. We offer a range of packages so that our software will scale up with you, making Property Vista an investment for both now and the future of your company. Smaller portfolios will run more efficiently, while larger holdings can capitalize on our full offering to centralize and automate their complex structure. Check out pricing and ask to see a demo.